In the UBS system i have learned until today
( 7/12/2012) are first creating new company must maintain the company name, address, contact number, fax number and registration of company number.click add new company to add SUNNY ELECTRICAL COMPANY for company name and directory name.then click the save button.lastly click button to exit from the mode of add new company. after that select and double click SUNNY ELECTRICAL COMPANY to sign in to sage UBS accounting system.then click OK button to generate data files.click YES button to confirm with generate data files.click OK button when generate completed. To key in basis information go to 7.Housekeeping -- 1.Setup--1.General Setup, select Company Profile.An then key in "Last Accounting Year Closing Date" = 31/12/2009.This date will affect " This Accounting Year'S Opening and Closing Date". key in Starting period to 1 and closing period 12 then click on OK button to exit.
Then create chart of account in the way go to 1.General -- 1.General ledger a/c maintenance, click on add button. key in A/C number 1000/000 then press enter.An then key in A/C description ( ACCOUNT TITLE) such as CAPITAL. then press enter ( key in special account when necessary , otherwise just enter. key in ( or select from list account type A then click save button and proceed to second account number.
After that create the batches that go to 4.Transaction -- Organise Batches ,click on ADD button.key in batch type of 1 batch as credit , the batch title SALES JOURNAL-JAN08 batch period 1, then click on add button to add the 2nd batch's information then follow by other 7 batches. click the EXIT button.
we learned the entry transaction that add entry and quick entry. For the add entry go to 4.Transaction --1.Transaction File Maintenance , click on ADD button in order to use add entry. Add entry is a single trasaction entry procedure . When you enter a debit entry, you have to add credit entry to complete the double entry concept. The quick entry is a double transaction entry procedure.When you enter one side of double entry , the system will generate the other side of the entry automatically. All you need to do is nominate a MASTER ACCOUNT . Master Account can be any double entry account and it means the account's entry will be handled by the system.
Lastly i learned about the backup and restore that ma backup all data into portable storage devices like floppy disk / UBS flash drive or hard disk and restore the data back into the system when needed. To backup go to 0.File -- 1.Backup and Restore -- 1.Backup.An then click on Backup button , then click on OK button to start compressing data files into compressed file , named as Backup.acc. The compressed file then shall be transferred and stored in the floppy disk..After completed , click on OK button to go back to main menu.
As a conclusion we have learned how to create a company , update company profile,generate the files, create new chart of account, organize batches, add and quick entry and do the backup.
