My / Our Last Post Regarding UBS Project For November 2012 session.

Finally we done our UBS project in proper manner. The UBS project gave us a lot of knowledge in the field of accounting. to computerized transaction in UBS system. We would like thank to the GK & M TRADING     gave the transaction of 6 month from July to December 2008 for key the transaction in UBS transaction.During we key in the transaction data for 6 month we get knowledge about organize batches,listing debtors and creditors, key in transaction, and v-edit. It will easy to us do to the transaction when we are work in the company.

After that, we also would like to thanks to the our seniors and friends that guide and help us to finish our UBS project. Our senior guide us the way we do company profile. We also thank to SIR NOREFFENDY that help and teach us a lot about UBS project and guide us the end of the project. He also teach us in every lab class the way key in data before give the UBS project. He also give instruction in our social media to complete our project from time to time.

Other than that, we also would like  to thank our parents. Because our parents always support and motivate us to do the project and give us money and freedom to do this project. The ACCOUNTING INFORMATION SYSTEM 1 is a one subject that meet student expectation and fulfill the needs for graduation. we also so proud and happy to complete this project for this subject.
   
                   WISH OUR LIFE JOURNEY CONTINUE WITH THE UBS SYSTEM....:)

                   

                       

UBS Performance Appraisal Form, What is it all about?

The UBS Performance Appraisal form is a form that evaluate and filled by the SUPERVISOR OF THE COMPANY. First of all the form consist company name, owner's name and student group name. this will be easy to find the company details and student that prepare the project for the company.

In the UBS Performance Appraisal  consist two section which is PART A and PART B. In part A, it will be evaluate the group demonstrate performance during their UBS project and mark the circle that most close describe the performance. the description of the performance,it would be 1- UNACCEPTABLE : Performance is below minimum acceptable level. 2- ACCEPTABLE: Performance usually meets expectation    and minimum requirement for the UBS projects. 3- GOOD: Performance consistently meets expectations and UBS projects requirements. 4-VERY GOOD : Performance consistently meets expectations and UBS project requirement. 5-EXCEPTIONAL : Performance consistently meets are exceeds expectation.

In PART A including :
                   

•  UBS PROJECT WORK QUALITY
•  UBS PROJECT WORK QUANTITY
•  DECISION MAKING 
•  INITIATIVE 
•  TEAMWORK COMMUNICATION
•  CREATIVITY
•  PARTICIPATION
•  RELIABILITY
•  APPLICATION OF THEORY

In PART B including :

     

    In part b there will be supervisor's general comments :

  

• Company’s expectations from the group who had done the MSU-UBS CSR project. (whether our students meet your expectations)
• Areas of improvements (i.e application of UBS software knowledge, communication, quality of group)
• Have your company used any accounting software such as UBS before this in recording your business transactions?
• Would you consider to install UBS accounting software to be used by your company in the future after the accomplishment of this UBS CSR project done by MSU students? Please explain why?
  
  
  
  
      Finally the owner signature, designation and company stamp will be approved the appraisal form.
  
  
  
  
  
  
  

                     

INFORMATION THAT ARE NOT CLEAR FOR UBS PROJECT NOVEMBER 2012 SESSION

• The information  we are not clear for UBS project it will happen in our first class that our lecture explain the UBS PROJECT and the information we key in to the system. we are not clear with the explanation because we are not sure with the UBS system and before this we are not practicing in the system
• After that we also not clear with accounting transaction that we must change the accounting year and batches based on the transaction
• In the project we can choose quick entry and add entry based on the transaction. sometimes it is difficult to choose quick or add entry.
• The information we are not clear in v-edit. when the amount of transaction not correct, we are not sure with v-edit.
• our lecturer explain the objective to use the UBS system and teach us to how to finish this project in proper manner.

Challenges encountered when finishing UBS Project for November 2012 session

The challenges encountered when finishing UBS Project for November 2012  are first find a potential company for convert manual transaction to UBS system.when we find a company for this project. we had few difficult in finding a potential company to do our UBS Project work for the subject DAC 2183 Accounting Information System I where the subject were taught by Mr. Noreffendy Mohamed for the November 2012 session.

We  difficulty to find company transaction because the information are private and confidential.  Some of the  Company that we found said that they are not interested to give their business or company transaction to us and some of the other Enterprise Company said that their business or companies transaction are very Private and Confidential (P&C) and can’t be given to outsider. So far our group members are still search for an  Company that will give an approval or permission to uses their business or company transaction to do our UBS Project. The other challenges are transforming those data into relevant and reliable information.they feel later  will get the problem to their company. But they cannot understand our situation it just only for education purpose.Although we have the letter from university still they  are refuse. 

 we find a company that willing to give their 6 month transaction from July 2008 until December 2008. The GK & M TRADING  a transport company that deliver goods to other company. The second challenges are when we key in UBS system the transaction that difficult to follow the UBS TERMS. Because before we key in UBS system.we must do the journal and ledger for 6 month transaction. After that we must find out correct source of document to attach. 


we also difficult to communicate with the owner to find out the operation activity of the business. because the owner very busy with his business for an outstation.finally we finish our project based on lecture by MR.Noreffendy Mohamed. From his learning we felt that easy to finish our UBS PROJECT.

Analyze the UBS terms below:-

   ADD ENTRY  vs QUICK ENTRY

Add entry is a single transaction entry procedure. when enter a debit entry have to add credit entry or vice versa to complete the double entry concept.

To key in transaction go to transaction, select transaction file maintenance and click on add button in order to use add entry.

      

Quick entry is a double transaction entry procedure. when you enter one side of double entry, the system will generate the other side of the side of the entry automatically. All you need to do is nominate a Master Account. Master account can be any double entry account and it means the account's entry will be handled by the system.

To key in transaction go to transaction, select transaction file maintenance and click on quick button in order to use quick entry.

DELETING ALL TRANSACTION vs DELETING INDIVIDUAL TRANSACTION

It is to delete all transactions, account numbers and batch titles of the data folder will be deleted. The user may partially clear or delete all data or transaction in the system. 

Go to housekeeping  select clear files / generate sample chart. choose the first option which is clear both chart of account and transactions and then ok button.

Deleting Individual Transaction – It is to delete single or individual transaction

 Go to the batch contains the transaction.   By using V.EDIT function go to  transactions file maintenance, edit the debit and credit side of the transaction.   Key in all (10) asterisk (**********) in reference number field   Change the amount to 0.00  and then click save button.

Go to  housekeeping and select  file organisation.Click unmark All button, then Mark on delete unwanted transactions and then click ok button.

 BACKUP AND RESTORE

Backup is a compression of multiple data files from SAGE UBS accounting system into one compressed file and transfer the compressed file to floppy disk/ USB flash drive or hard disk.

Go to file and select backup and restore click backup.Click on backup button then click on ok button to start on compressing data files into a compressed file, named as backup.acc. the compressed file then shall be transferred and stored in the floppy disk.After completed, click on ok button to go back to main menu.

For restore decompress the compressed files from floppy disk / USB flash drive or hard disk in order to recover back the multiple original data files which shall be stared back into the system.

Go to backup and restore and select restore,then type restore and click yes.

EDIT FUNCTION vs  V EDIT FUNCTION

For edit find search for the transaction that want to amend.

Go to transaction click print batch of transaction , select batch from ** to **then click ok button.Point to transaction no.3 and double click and click on edit button.At the debit's amount text box, change the figure from ****** to ******.Click on save button.Double click on transaction then change the figure.

For v-edit by clicking the v-edit button. v-edit function allows users to change/edit more than 1 transaction in a batch at the same window.

PERIOD vs ACCOUNT PERIOD

For the Period – It means the sequence of accounting month. Period 1 refers to first accounting month; period 2 refers to second accounting month and so on. If your current accounting year is from 1^st January 2012 to 31^st December 2012 period “2” refers to the month of ‘February 2012’. If your current accounting year is from 1^st July 2011 to 30^th June 2012, period ‘2’ refers to the month of ‘August 2011’.

For the Accounting Period – Accounting period in bookkeeping is the period with reference to which accounting books of any entity are prepared. It is the period for which books are balanced and the financial statements are prepared. Generally, the accounting period consists of 12 months. However the beginning of the accounting period differs according to the jurisdiction.the 12 month consist January to December.